Formal letter

Formal letter

A formal letter is a letter to someone you do not know personally.

Structure:
1.    The address of the sender
2.    The address of the receiver
3.    The date
4.    A polite greeting  

  • Dear Sir or Madam, Dear Mr Gordon, Dear Ms Zounis

5.    The first part: short explanation for why you are writing the letter:

  • Do you want to know something? Are you applying for a job? Do you want to complain about something?

6.    The middle part: important information.
7.    The last part: what you would like the receiver to do:

  • Do you want an answer to the letter? Do you need some information?

8.    A polite ending

  • Yours kindly, Yours faithfully, Yours sincerely, Kind regards
Formal letter 1
Illustration

Peter has seen an advertisement for a part-time job in a youth club. Read his letter.

Formal letter 1
Illustration

Surfers Paradise Beach Resort seeks an assistant activity leader. Our clients enjoy activities in the water and on the beach. Working hours are Wednesday to Saturday from 11 a.m. to 3 p.m. We are looking for a fun-loving, polite person with a strong voice. You must be ready to follow the activity leader’s instructions. Apply for this position by mail to Mr Andrews, Surfers Paradise Beach Resort, 8 Sandy Road, Surfers Paradise, QLD 4360, Australia.

Formal letter 2
Illustration

Sally has seen an advertisement for a part-time job as an assistant at a veterinarian surgery. This is the letter she wrote to apply for the job.

Formal letter 2
Illustration

On behalf of the Spare Job Central we are seeking teenagers.

The jobs we can offer are:

  • Dog walker
  • Baby sitter
  • Helping the elderly, with grocery shopping, gardening, light cleaning, or accompanying them to the hairdresser or city centre.
  • Helping out with the horses at the riding school
  • Homework helpers for 1st and 2nd graders
  • Car cleaning at Gordon’s Garage.

The salary is the same for each job. Letter of application can be sent to Baywater Youth Club, 59 Baywater Street, Gold Coast, QLD, 2022, Australia.

Formal letter 3
Illustration

In Sammy Barnham's neighbourhood there are not many possibilities of leisure activities for teenagers. Sammy decides to make an attempt to change this.

Formal letter 3
Illustration

Sunnydale City Council has decided to grant $100 000 (AUD) to improve activities for youth. If you have an opinion about how the money should be spent, please send us an outline of your idea. The suggestions should benefit as many as possible and reflect the interests of the youth in Sunnydale.

Letters can be sent to Sunnydale City Council, 75 Mayor Lane, Sunnydale, NSW, 1350, Australia.

Your idea could be to:

  • start a youth club
  • build a skateboard ramp
  • buy a building to make a dance studio, a music studio or band rehearsal rooms

or maybe you have a much better idea of your own?